Export Wizard

Button	Description
Save	Saves the export job and places it in the Desktop Import/Export job queue.
Start Export	Immediately starts the current export job.

Button	Description
Add Workspaces Folders	Opens the WorkSite Select Import Folder dialog, from which users can select one or more workspaces or folders to add to the export job. All folders and documents within the selected items are automatically added to the export job.
Add Document	Opens the WorkSite Select Import Folder, from which users can select one more documents to add to the export job.
Remove	Removes the currently selected item from the export list.

Button	Description
Create Folder	Creates a new folder in the export list. If a workspace or folder is selected, the new folder is created within the workspace or folder. If a document is selected, the folder is created at the top level.
Move Up	Moves the selected item up one space within its parent item.
Move Down	Moves the selected item down one space within its parent item.
All Versions	Sets the value of the version column for all items in the export list to All Versions.
Only Latest Versions	Sets the value of the version column for all items in the export list to Only Latest Versions. This option is checked by default.
Select All	Checks the Export column for all items in the export list.
Select None	Unchecks the Export column for all items in the export list.
Restore Original Name	Undoes all changes to the names of items in the export list.
Where From (Show Path)	Toggles the Where From column, which displays the full WorkSite path for the workspace, folder, or document.

Option	Description
Export to	The path to the target folder for the exported folders and files. By default, Consolidator exports to C:\temp.
If file already exists in the export path	Specifies what Consolidator should do when a file being exported already exists in the export path. Option Action Overwrite The existing folder or document will be replaced with the item from the current export job. Skip The item from the current export job is not exported. This option only works when the Create zip option is disabled.
Include CSV Index file	If selected, Consolidator creates a CSV index file that lists the exported items and their associated metadata.
Delimiter	Specifies the delimiter used in the index.csv file. By default, Consolidator uses commas to separate column values.
Include HTML Index file	If selected, Consolidator creates an HTML index file that lists the exported items and their associated metadata.
Include document history	If selected, the document history is included in the HTML index file.
Create a sub folder in the export path with the name based on time of exporting documents	If selected, Consolidator creates a folder in the export path based on the current time and copies the exported files to this folder.
Export only folder structure	If selected, Consolidator only creates the folder structure in the export path.
Flatten folder structure	If selected, all documents in the export job are copied to a single folder.
Export document shortcuts	If selected, documents shortcuts are included in the export.
Export search folders	If selected, search folders are treated as regular folders and are included in the export.
Max number of documents to be exported from each search folder	Specifies the maximum number of documents in a search folder that can be included in an export.
Export folder shortcuts	If selected, folder shortcuts are included in the export.
Include description in the exported filename	If selected, exported files are named after their descriptions. If Include document number and version in exported filename is not enabled, this option will automatically be enabled.
Include document number and version in exported filename	If selected, the document number and version number are appended to the file name. If Include description in the exported filename is not selected, this option will automatically be enabled.
Create zip file	If selected, all files and folders are exported within a single ZIP file.
Maximum number of characters allowed for file and folder names	Specifies the maximum length allowed for file and folder names.

1. Open the Add & Delete tab and click Add Workspaces Folders to open the Select Import Folder.
2. Browse to a location, select a workspace or folder, and click Select. The items are added to the export list.

Tip: You can select multiple workspaces or folders in the Select Import Folder dialog to be added in the export list.

Note: If you open Desktop Import/Export from DeskSite/FileSite with the Create Binder Export command, the item selected in DeskSite/FileSite will be automatically added to the export list.

1. Open the Add & Delete tab and click Add Document to open the Select Import Folder.
2. Browse to a location, select one or more documents, and click Select.

If you would like to include all versions of the documents included in the export job, open the Organize tab and check All Versions. By default, the Export Wizard will export only the latest version of documents.

To override this global setting for a specific workspace or folder in the export list, open the drop-down menu in the Version column and select All Versions or Latest Version. All documents contained within the workspace or folder, including its subfolders, will inherit the setting.

When overriding the version setting at the document level, in addition to All Versions and Latest Version, you also have the option to include specific versions of the document in the export job.

To export specific versions of a document:

1. Open the drop-down menu in the Version column and select Select Versions....
2. Check the Export column for each version of the document that you would like to include and click OK. To confirm the contents of a version, click the link in the File Name column to open the WorkSite Viewer.

Warning: Changing the global version setting from All Versions to Only Latest Version or vice-versa will override all individual version settings.

Any item in the export list can be excluded from the actual export by unchecking the check box in the Export column. If the unchecked item has any children items, those items will also be excluded from the export.

To quickly check or uncheck all items in the export list, open the Organize tab and click either Select All or Select None, respectively.

To permanently remove an item from the export job, select it in the export list and click Remove on the Add & Delete tab.

All items in the export list can be renamed and moved into new or existing folders.

• To rename an item, click the item's name in the Select Workspaces/Folders/Documents column and edit the field. You can restore all changed names by clicking Restore Original Name on the Organize tab.
• To move an item, drag its icon to the desired location in the list. A green arrow indicates that the item will be added to the workspace or folder below the cursor.
• To change the placement of an item within its current level in the hierarchy, select an item in the export list and click either Move Up or Move Down on the Organize tab.

After at least one item has been added to the export list, it is possible to either start or save the export job.

• To start the export job, either click Start Export on the File tab or the Start Export icon in the quick access toolbar.
• To save the export job, click Save on the File tab. Saved jobs are added to the jobs list in the Desktop Import/Export main window.