Sharing Workspaces Through Zone

Workspaces that you create through Milan's Create Workspace wizard can be shared with external users (not a Milan/WorkSite user) just as internal users. This is accomplished by providing Sharing functionality which integrates Milan with Zone, where an external user can access the newly created workspace with Read/Write access through Zone.

To share the workspace being created with an external user, the creator of a workspace needs to enter the following information in Sharing Panel:

1. Invite external users: Type the email address associated with an external user's mail account.
2. Comments: Enter any message for the external user that is sent in the notification.

Prerequisites

For a Milan user, the following settings must be configured in Administration → Application Configuration.

Setting	Description
zone-admin-username	The user name of the Zone Administrator account
zone-admin-password	The password for the Zone Administrator account
zone-url	The Zone URL, which is in the format http://ServerName/zone

For a Zone administrator, Zone 2.3 or later must be installed and Zone Administration → Application Access → Prosperoware.Milan must be checked.

Accessing a workspace by an External user:

1. When a workspace is created, the external user receives an email notification. This email invites the external user to activate the newly created workspace.
2. Clicking on the workspace link prompts the external user to create a new password for Zone (Username would be the email address of external user).
3. Click Proceed.
4. Zone Login window pops up. Enter the login credentials. Enter the email address as username and password that was chosen while activating the workspace.
5. The external user can now login into Zone and access the workspaces through WorkSite> My Matters List option in left pane.

Note: Inviting an external user through Sharing automatically adds him in WorkSite as an External User.