Recycle Bin Commands

The Add to Recycle Bin command allows you move the selected workspace, folder, or document to Milan's recycle bin.

To add an item to the recycle bin:

Right-click on a workspace, folder, or document and select Add To Recycle Bin from the Milan menu. A window saying "Please Wait" appears.
If you have sufficient rights to move the item, the window automatically closes and the item disappears; otherwise, a "User does not have sufficient permission..." error is displayed.

The View Recycle Bin command allows you see which of your documents are currently in the recycle bin and, if necessary, restore them to their original location.

To view your recycle bin's contents and restore documents:

Right-click on any workspace, folder, or document and select View Recycle Bin from the Milan menu. The View Recycle Bin dialog appears.
If your recycle bin contains more than twenty items, use the navigation bar at the bottom of the dialog to page through its contents. To quickly find a specific item, fill in one or more search fields and click Search.
Once you've found documents that you would like to restore, either:
- Click the button in a document's Undo column to restore just that document.
- Check multiple documents and click Restore in the search bar.
In the confirmation dialog, click Restore.

View Recycle Bin Dialog

Search Fields

Field	Search
Client	By client number
Matter	By matter number
Doc No#	For a specific document number
Deleted By	By the user who deleted the document
Deleted After	For items deleted on or after the specified date
Deleted Before	For items deleted on or before the specified date

Search Buttons

Button	Description
Search	Searches the recycle bin for items matching the specified criteria
Restore	Restores all selected items to their original locations
Clear	Clears all fields in the search form

Document List

Column	Description
Document Type	Displays an icon for the document type
Description	The name of the document
Doc No#	The document number and version number, separated by a comma
Undo	Clicking the Restore icon moves the document back to its original location and reapplies its original metadata and security
Class	The class of the document
Client	The client number associated with the document
Matter	The matter number associated with the document
Author	The author of the document
Operator	The operator of the document
Status	Indicates whether the document has been deleted by Milan
Scheduled Date	The date on which Milan will automatically delete the document from WorkSite

Add to Recycle Bin (Advanced)

The Add To Recycle Bin (Advanced) command allows you to add multiple versions of a document to the recycle bin. You can also restore the previous version of the document by moving the latest version to the recycle bin.

To add multiple versions of a document to the recycle bin:

Right-click on a document with multiple versions. and select Add To Recycle Bin (Advanced) from the Milan menu.
In the Add To Recycle Bin dialog, select either Add All Versions or Add This version option.
If you have the right to add documents to the recycle bin, the window automatically closes and the document (or specific version) disappears; otherwise, a "User does not have sufficient permission..." error is displayed.

Permanently Deleting a Document

By default, the Add to Recycle Bin (Advanced ) command does not allow users to permanently delete documents from WorkSite. However, it is possible to enable this ability through a registry entry.

To enable the Permanent Delete option:

Open Registry Editor (regedit.exe).
Browse to the path HKEY_LOCAL_MACHINE\SOFTWARE\Wow6432Node\Docstree\iAdminSite.
Right-click on the iAdminSite key and select New > String Value.
Enter the name allowDocumentPermanentDelete and click anywhere except the name to save.
Right-click on allowDocumentPermanentDelete and select Modify....
In the Edit String dialog, set the Value data to 1 and click OK.
If any WorkSite clients are open, restart them for the change to take effect.

This registry setting enables an option called Permanently Delete This Version in the Milan Recycle Bin dialog. Clicking the option deletes the document permanently and the events logged in Milan's audit log.

Note: The Permanently Delete This Version option is only available when you select the latest version of a document.