General Ledger

Accounts Tab

A list of all accounts defined in the General Ledger displays. You can filter the list to show only accounts associated with a certain department or office, or you can select an account Class Type of Assets, Equity, Expenses, Liability, or Revenue. You can also enter a portion of a specific account number, and click Search.

Account information displays in the following columns:

Column	Description
Account#	Unique identifying ledger account number.
Classification	Specific classification defining the type of account. See Classifications Tab.
Class Type	Broad classification describing the basic account type. See Classification Types Tab.
Office	Office to which this account is associated, if applicable.
Department	Department to which this account is associated, if applicable.
Person	Person to which this account is associated, if applicable.
Balance	Current account balance based on transaction activity.

To set up an allocation rule for one or more accounts:

Select the checkbox to the left of each account and click the Allocation Rule button. An Assign Allocation Rule pop-up window displays.
Select a Rule/Ruleset.
Enter the date range for which this allocation rule should be effective in the From Date and To Date fields, and click Save.

To add an account mapping between the GL account to the salary account:

Note: Before you run an allocation, you must set up the salary to GL mapping.

Click the Account Map button. A Payroll to GL Mapping pop-up window displays.
Click the Add button in the top right corner of the pop-up window.
Select an imported GL account from the drop-down, then select the corresponding out-of-the-box Payroll Account value from the drop-down.
When you finish mapping accounts, click Save.

To add a new account:

Click the Account button at the top of the list. A New Account pop-up window displays.
Enter an Account Name and an Account Code.
Click the Account Category drop-down to expand a tree view of account categories and sub-categories, and select the one to which this account should be assigned.
If this is a sub-account for a particular office, department, or person, make the appropriate selection from the corresponding drop-down menu.
If this account will be mapped to an account in your time and billing system, select the source system from the System drop-down and select your system account from the Mapped Account field.
Click Save.

Expenses Tab

The Expenses tab shows a list of all expense transactions recorded in the system. You can use the Period filter to change the time period for which you are viewing expenses, or you can enter a portion of the account number or transaction description in the search field and click Search.

To manually allocate an expense:

Select the expense in the list and click the Manual Allocation button.
On the Manual Allocation pop-up window, determine whether this will be an Equal Split (amount automatically divided equally among all timekeepers you specify) or a Manual Split (an amount will be manually entered for each timekeeper).
Click the Add button to select a timekeeper from the Working Attorney drop-down. If doing a manual split, enter the allocated amount in the Amount column.
Repeat until you have entered all appropriate timekeepers. To perform a more granular search for a timekeeper, you can click the Advanced Search button, which launches a search pop-up that allows you to filter by office, department, or fee earner category.
Click Save to apply the allocation.

Income Tab

The Income tab shows a list of all expense transactions recorded in the system. You can use the Period filter to change the time period for which you are viewing expenses, or you can enter a portion of the account number or transaction description in the search field and click Search.

Transactions Tab

The Transactions tab lists all transactions that have affected General Ledger account balances, both expenses and income. The far right column of the list shows the allocation method that was applied to this transaction. You can use the Period filter to change the time period for which you are viewing expenses, or you can enter a portion of the account number or transaction description in the search field and click Search. You can also select an Allocation Method from the drop-down to view just transactions that were allocated accordingly.

Payroll Info Tab

On this tab, you can see all payroll information that has been imported from the Excel payroll import. You can change the Period for which payroll information is displayed, and you can also select one or more timekeepers from the Users drop-down and click Search to narrow this list of results accordingly. Click Delete Payroll, if you want to change the payroll information or remove a payroll.

Allocation Tab

The Allocation tab displays all allocated transactions, at the allocation level. Each row in the list represents the allocated portion of a transaction; therefore, multiple rows might have the same value in the Trans# column.

The following filters are available for the Allocation tab:

Filter	Description
Target	Select Office, Department, or Person and then choose the specific entity the expense or income was allocated to from the second drop-down list.
Rule	Select a particular allocation rule to see only the transactions that were allocated according to that rule.
Account	Enter a portion of the account description.
Suspended Account	By default, this is set to No to hide activity on suspended accounts from the list, but you can switch to Yes.
Period (You can also select Custom Period and enter a Start Date and End Date)	Current Month Year to Date Last Year All Time Last Month Last 3 Months Last 6 Months Last 12 Months Last 13 Months Last 24 Months Last 36 Months

List information displays in the following columns:

Column	Description
Trans#	System-assigned transaction number.
Allocation Date	Date this allocation was made.
Rule	Allocation rule that was used for the allocation.
Account	General Ledger account impacted by the allocation.
Target Type	Displays Firm, Office, Department, or Person.
Target Entity	If the Target Type was Office, Department, or Person, displays the specific entity.
Amount	Total amount allocated.