Setting Up Rule Sets & Rules
Configure different allocation rules, that, when applied, will automatically split expenses by percentage /points across multiple entities.
Some rule sets and rules are provided out-of-the-box but you can create your own rules and rule sets. The Rules Setup tab shows a list of allocation rules, which are grouped into rule sets. To view the individual rules within a set, click the arrow to the left of the folder icon. Rules sets must be created before you create rules.
Note: Set up rule sets and rules and map rules to GL accounts in Rules Allocation. These setups must be completed before running allocation.
To add a new rule set:
- On the Rules Setup tab, click the Rule Set button in the top right of the screen.
- Enter a Rule Set Name and click Save.
To edit/add a rule to a ruleset:
- Select the rule set in the list and click the plus sign in the Action column. To edit an existing rule, click the Edit button.
- Enter a Rule Name.
- Select the target type (the level at which you are allocating) from the Fee Earner Class for Direct Allocations drop-down .
- Select the target type for the balance allocation from the Balance Allocation Rule drop-down. Click Next
- Choose an Allocation Weightage from the drop-down list.
- Enter the percentage that should be allocated to each different target type in the Allocation column, making sure the percentages total as 100%. You can select the percentage be allocated to a specific GL Account (optional) from the drop-down list, and specify whether the allocation is an overhead expense or a direct expense from the Target Transaction Category drop-down lists. Then, click Next.
- You now see a separate box for each of the target types you chose to allocate to in the prior step, allowing you to further allocate to each individual entity within that target type. For example, if you allocated a percentage at the Department level, you can now enter a percentage of that total that should be allocated to each individual department.
For each target type, select an Allocation Weightage and enter the appropriate percentage for each applicable entity, ensuring all categories total as 100%.
- Click Save. A confirmation screen opens, indicating that the rule has been created successfully.
- Click Close.
To apply rule filters:
You can apply filters to the rules within the Rule Sets.
- Click the drop down arrow next to the added rules.
- Select the rule set in the list and click the Filter sign in the Action column.
- In the Rule Filter window, select the Office and Department to be excluded from the applied rule.
- The applied filter will be visible against the rule.
- Click Save.
